So how does Glasscubes work?
Everything revolves around areas that we call 'Workspaces'. You can think of a workspace as a box, or as a transparent cube, that you fill with information and then share with other people. Here are some examples of what workspaces are used for:
- To manage and share files.
- They can be set up as an area to manage tasks or projects.
- As a discussion forum that gives users a platform to ask questions, share ideas or brainstorm.
- To organise events or multiple schedules.
- Or anything really that involves collaborating with other people.
OK, so I understand what a workspace is but what's the Dashboard for?
When you sign in to your account, the area that you first arrive in is called the Dashboard. This page can be totally customised with a design and greeting of your choice. There are two main functional elements to the Dashboard. They are:
The main navigation bar – This contains the Account Search and links to the main areas of your account. It also contains a list of your workspaces. You can quickly jump to the desired workspace by clicking on its name.
The activity feed – This feed is a live summary of what’s happening across your account. It’s tailored to each user and will only display the activity for the areas of the account that are relevant to them. This means that if a user comments on a file in a workspace and then someone else starts a discussion in another, you can see both activities in this single feed. It’s a great way to get a snapshot of what’s happening across your account.
Click on any of the summary links (NEW FILES, FILES UPDATED, NEW POSTS, TASKS COMPLETED or TASKS CREATED) to access a list of recent items. These can be filtered using the link highlighted above.
If you have the necessary permission level you can create a new workspace by clicking on the '+' icon that is displayed to the right of the title WORKSPACES in the main navigation bar. If you don’t see the icon and want to create a workspace please contact your Administrator.
What about adding people to the account so I can start sharing things?
If you are an Administrator you can add new users in the 'User Security' section of your account Settings. Otherwise you will need to be a 'Workspace Owner' and then you will add users directly into the workspace that you want to involve them in. Users will only have access to the workspaces they are a member of, they will not be able to view or access any workspaces they have not been added to.
First steps: Create your first workspace