Extranets are distinct from intranets in that they are intended for users outside of your company, whereas an intranet's users are typically internal.

If you use Glasscubes as both an intranet and extranet there will be elements of your intranet that you will want to exclude from your external users, these are:

  • Your custom dashboard header, which may include internal information and links.
  • Your dashboard news feed.
  • Company wide announcements; made by an Administrator from the dashboard.
  • The private messenger feature.

Managing external users

Any of the Glasscubes Editions can be configured as an extranet, however Enterprise Edition clients have the option to automatically identify external users by their email address. After an external user accepts their invitation to join a workspace they will be directed to that workspace rather than the dashboard when they login.

If the external user is a member of multiple workspaces they will login to a restricted view of the dashboard. Instead of the custom dashboard header they will greeted by the text welcome banner; if it is enabled. If not, they will only see the dashboard activity feed, which will show activity for the workspaces they are member of.

Enabling email/domain matching

You will need to be an Administrator to enable this feature. Navigate to Settings>Extranet setup.

Enter any domains that you want to treat as internal user domains and click 'Add'. In this example anyone that doesn't have an email address which includes the domain glasscubes.com will automatically be treated as an external user. You can add individual email addresses if you prefer.

Once enabled, external users can be identified by navigating to Settings>User management. External users will be labelled [External].

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