There are a number of ways to securely share files and folders that are stored in Glasscubes.
To share a file go to the 'Files' section of your workspace and find the file in the list. Click on the file's 'Options' button and select 'Share file' from the drop down menu.
Alternatively, from the file's detail page click the 'Share' button.
Now the share dialogue box will appear.
Sharing files internally
It you want to share the file with another Glasscubes user, click on the text box highlighted above and a drop down menu will appear. Now select all of the users or teams that you want to share the file with. Before sharing the file you have the option to add a personal message. Click ‘Done’ and an email notification will be sent to the user(s) with a private link to access the file.
Sharing files externally
If you want to share the file with people that aren’t Glasscubes users, just add their email address(es) to the box instead. You have the option of setting a password to access the link and a date that the link will automatically expire. You can also copy the link if you would prefer to provide it by other means.
Before sharing the file you have the option to add a personal message. Click ‘Done’ and an email notification will be sent with the public link to access the file.
Public share link 'Vs' email attachments
The advantage of using a public share link rather than sending a file by email is that you can revoke the link at any time. You can also be sure that the recipient will always have access to most up to date information that’s available. If new versions of the file are uploaded, the link doesn’t need to be resent; it will always link to the latest version of the file.
Removing a public share link
Once a public link has been created it can be removed by going to the file's detail page, selecting the 'Info' tab and clicking the ‘Remove’ link below.
Once the link has been removed any recipient of the link will no longer be able to access the file.
If you are an Administrator you can manage all public share links in the ‘Options’ section of the account ‘Settings’.
Scroll down to the ‘Document Options’ section and click the 'View all files and folders that have been shared' link.
Disable the public share link feature
If you are an Administrator or Workspace Owner you have the option to remove the option to share files using the public share link from a workspace.
Go to the workspace 'Options', scroll to the bottom of the page and check the ‘Disable share using public link’ box.
To share a folder go to the 'Files' section of your workspace and find the folder in the list. Click on the folder's 'Options' button and select 'Share this folder' from the drop down menu.
Sharing a file or folder during upload
For convenience you can also share files or folders at the same time as uploading them.
After you select the file(s) or folder(s) to upload click the ‘Share’ button.