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Adding users to your account or workspace
Adding users to your account or workspace

Inviting and allocating permissions to individuals or groups of users

Updated over a week ago

Typically Administrators will want to retain control over adding new users to the account. If required though, Administrators can give other users the ability to add new users by assigning them 'Workspace Owner' permissions. Click here if you are a Workspace Owner and want to add users to a workspace.

Any user can request that a new user is added to a workspace by navigating to the workspace's 'Members' section and clicking the 'Invite users' button. This request will require the approval of the Administrator/Workspace Owner.

The quickest way to invite a user to join Glasscubes is by using the 'Add' icon.

How to add users if you are an Administrator

Navigate to your profile icon on the top right, select Account Settings and click User management. Then click the 'Invite users' button.

Adding a single user

To add a user to the account, enter their email address into the text box highlighted above. You then have the option of adding a personalised message to the invitation. To send the invitation click 'Next'.

Adding multiple users

You can add multiple users at the same time; providing all of the users that are being added are being assigned the same access rights and permissions. To do this, add their email addresses into the text box, separating each email address with either a comma, semicolon or by entering each on a separate line.

After entering the new user(s) email address you will be given the option to select which areas of the account they are given access to and choose which permissions to assign them. Notice that the default workspace settings give “No Access”, which means that the workspace will be invisible to the user.

Workspace permissions for new users:

  • Read Only - can only view and download content.

  • Can Comment – the same as 'Read Only' but are able to contribute with comments.

  • Contributor - can upload/modify content and have full access to the workspace’s functionality.

  • Workspace Owner - can add and remove users to the workspace, change workspace settings and even delete the workspace.

In addition to workspaces, there are 'Other access rights' which can be allocated to users:

  • Can invite new users – give a user the authority to invite new users to your account.

  • Can create public workspaces - gives a user the option to create public workspaces as well as private workspaces.

  • Can create update/news articles - gives a user the option to add new articles to the news feed.

After selecting the user’s permissions click 'Add' to invite them into your account.

Invitation reminders

If a user invitation has not been accepted after 7 days, an automated reminder will be sent. If the recipient still hasn't accepted their invitation 7 days after the first reminder was sent, a final reminder will be sent.

Administrators can push out manual reminders by navigating to 'Account settings>User management', selecting the 'Options' dropdown next to the email address of the unaccepted invitation and clicking the 'Resend invite' link

A new window will open which will allow you to send a reminder to the selected user and also select other users you would like to send a reminder too. Reminders can easily be sent to all unaccepted invitations by selecting the 'Select all' checkbox at the top.

After selecting the users, click 'Invite' to send the reminder.

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