This short video explains how to share files and folders.

There are a number of ways to securely share files and folders that are stored in Glasscubes. You can share files internally and externally.

To share a single file navigate to the 'Files' section of your workspace and locate the file or folder in the list. Click on the 3 dots to the right of the file or folder and select 'Share file' or 'Share this folder' from the drop down menu.

Alternatively, click on the file and from the file's preview page click the 'Share' button.

If you need to share multiple files/folders, select the checkboxes to the left of the files/folders, and the 'Select action' button will appear.

Select 'Share' from the drop down menu and the share popup will appear.

To share files with other members of the workspace, click into the text box highlighted below and select their names from the drop-down list.

Before sharing the file you have the option to add a personal message. Click ‘Done’ and an email notification will be sent to the user(s) with an internal link to access the file.

If you want to share files with people who aren’t Glasscubes users, just add their email address(es) to the box.

An option to 'Set password or expiry' will appear. You can click this to set a password, set an expiry date, or restrict access to view-only for people that aren't Glasscubes users.

Note: If you have several email addresses to add, you can cut and paste a list, provided each email address is separated using a comma.

Before sharing the file you can add a personal message. Click 'Done' to send them a secure link to access the file.

Unlike email, Glasscubes shows you whether the recipient has accessed the link. To see who a file has been shared with, click its title to open its preview page, then click the file's 'Info' tab. Click the 'Share history' link to see the recipients. When the secure share link is accessed, files will show a tick against the recipient's email address, confirming it has been received.

Get secure share link

Alternatively, click 'Get secure share link' and distribute the link provided using any method you choose.

Note: this will not include the share history as the link is not sent via Glasscubes.

When you share a secure share link there is an option to add a password, expiry date or restrict access to view only.

If you select the 'Share as view only' box, the recipient will not be able to download, print or copy the file's content. They are restricted to only being able view the file online.

Click 'Copy to Clipboard' to copy the secure share link to clipboard. You can share the link via any channel you prefer.

Discover 9 reasons why secure share links are a better way of sharing files than using email.

Quickly see which users have shared a file, who they shared it with and when. In addition to that, and unlike email, Glasscubes also shows you whether a file has been viewed by members or if the link has been received by external recipients. More

For convenience you can also share files or folders at the same time as uploading them.

After you select the file(s) or folder(s) and click 'Upload', the ‘Share’ button will appear.